An example is shown here for the role above: Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
The job description is a critical document for every position. A good job description performs a number of important functions: It describes the skills and competencies that are needed to perform the role; It defines where the job fits within the overall company hierarchy; It is used as the basis for the employment contract; and It is a valuable performance management tool.
This article outlines how to write a job description that is clear, concise and accurately defines the role — in 5 simple steps. Job title The first fundamental element of the job description is the job title.
A good job title will have the following qualities: It accurately reflects the nature of the job and the duties being performed It reflects its ranking order with other jobs in the company It does not exaggerate the importance of the role It is free of gender or age implications It is generic enough that it can be compared to similar jobs in the industry for the purposes of equity in pay and conditions It is self-explanatory for recruitment purposes in most online job searches, the job title is the main keyword searched.
This title gives you no indication of what is being enforced. Duties The job description should contain a list of the duties and responsibilities associated with the role, along with the amount of time expected to be dedicated to each task. This should be represented as a percentage i.
The list of duties and responsibilities will vary in length, but as a rule, should be as short as possible, otherwise the document becomes an operational manual rather than a job description.
Skills and competencies Skills and competencies should be listed separately from each other, as they are two quite separate things. Skills are activities the candidate can perform based on what they have learned in the past, or from qualifications they have obtained.
Competencies are the traits or attributes you expect the candidate to display in the role. An example of a skill is the ability to give effective presentations.
It is a skill that can be learned through study and practice.
An example of a competency, on the other hand, is strong communication, which is an innate characteristic displayed by a person.
The modern trend towards competency-based job descriptions means extra weight is given to behavioural competencies such as leadership, teamwork, flexibility, communication and initiative. Relationships It is important to include reporting lines and working relationships in your job description.
Reporting lines clarify the responsibilities of the position by showing who the candidate reports to and who reports to them. This is important, not only in relation to compliance issues, but also to give the candidate an insight into the hierarchical structure of the organisation and how their position fits into it.
Working relationships are the people and departments the position requires the candidate to work closely with. It is a good idea to give an indication of the size of such departments and the extent of interaction.
An organisational chart is a good way to represent relationships in a job description, with vertical lines between boxes demonstrating reporting lines and horizontal lines showing working relationships.
Salary Rather than assigning a particular salary to the position, work out a salary range to include in the job description that is competitive with similar positions in other organisations and allows for variations in education and experience. Obviously, this would need to be updated from time to time, in line with changing pay scales.
In closing… A good job description is much more than a laundry list of tasks and responsibilities. If well written, it gives the reader a sense of the priorities involved.Job Description Writing Guide - 3 - Job Duties The Job Duties section is the foundation of the Job Description.
It conveys the complexity, scope, and level of responsibility of a job. Due to the significance of this section, it is important to accurately, concisely, and completely describe the duties and responsibilities of a job.
A job description template is useful in helping you remember the important details that you need to include in each job description.
The description should list the name of the employer as well as the contact information for the job posting. One way to ease the job search process is to develop a job description template in a word processing program. You can create blocks of text in the document for the general information you want to provide for each job description.
Proposal Writer Job Responsibilities. An itemization of responsibilities is the core section in a proposal writer job description. Prospective applicants can rely on an organized and detailed list to determine whether they should apply for a position.
Generic Job Description Template: We also have a general job description template you can download that will cover any role. What are some tips on how to write a professional job description? Make sure the title of the job position and description match. Do your research.
Writing a job description can be tricky – it's a task to both capture the spirit and energy of your company or business while summarizing the duties of the position you're hoping to fill. A template can be a useful guide to ensure you don't let any important details slip through the cracks, and to use as a basis for formatting.